Approving an Event Request at GSB

Here are the instructions on how to approve an event request at GSB:

Notification:

When an event is submitted that requires your approval, you'll be notified via email of the request. The email will look like the one pictured below.

NOTE: The email will come from notifications@mail.dudesolutions.com and will be formatted with the aqua/blue color scheme as pictured.

• You can click the links in the email to be directed to the sign-in page of the event manager software. If you aren't already logged into the event manager, you'll need to do so. To login, follow the steps below.

Logging In:

Step 1) Click Sign In to login to your account.

Step 2) Click the Sign in using GSB Event Manager button at the bottom left portion of your screen. If you aren't already signed into your GSB Microsoft O365 account, you'll be prompted to do so.

Step 3) Click My Profile at the top right of your screen.

Approving an Event:

Step 1) Click the Events menu on the left of your screen and then select Pending Events. You'll be show a list of events with summary information waiting for your approval.

Step 2) Click on the Actions drop down menu and select an action you'd like to perform. You are able to Review the event to see more details about the event including Tasks, Setups, etc.. You can also Edit the event to make any necessary alterations to the event prior to approving. Here is also where you can Approve or Deny the event request. The requestor will be notified of your Approval/Denial and if you've saved any changes to the event.

Optional items:

• If you want to Review or Edit the event, here are some items to look at:

            • Date and Time requested: You can edit the dates or times as needed. If a requestor makes a change to a previously approved event, the approval process will begin again and you'll be asked to approve the changes to the event.

            • Public vs. Private: If you set the event to be Public, it will show on the calendar. If you set it to Private, the time will show as being booked on the request form, but the event will not show on the public calendar.

            • Tasks: You can confirm that the appropriate Tasks have been added to the event prior to approving and/or email the requestor asking them to add any additional information you might think is missing from the task before continuing. Ultimately, it's up to the requestor to make sure they've added the necessary information, and once you approve the event, the task will be assigned to the appropriate person/division who can then follow up with the requestor if more information is needed.