Submitting an Event Request at GSB

Here are the instructions on how to submit an event request at GSB:

Logging In:

Step 1) Navigate to the Operations Custodial/Work Request Form by clicking the link under "Faculty/Staff Resources" in KnightSite or by going directly to the Operations Hero GSB Login. Then select Sign-in with Microsoft and hit continue.

Note: If this is your first time logging in, you'll be prompted to confirm your email.

Step 2) Press Create at the top right of your screen and select New Event.

Step 3) Press Search Groups and select GSB Faculty and Staff.

Step 4) Select the Event Contact and begin typing your name. Select your name from the dropdown list. If this is the first time you're creating an event, you'll FIRST need to press the Add Contact button on the right, then find your name in the new field that appears below the contact field to add yourself to the Faculty/Staff contact list. 

Step 5) Enter the name or title of your event. (This is the title that will appear on the calendar). Optionally, you may also add a brief description, however you'll have the opportunity to add specific details about the event later in the request process.

Step 6) Next choose a main Venue and select the Spaces within that venue that you'd like to book, you can begin typing in the Venue field to narrow the selection options. Use the checkboxes to the right of each space to select all the spaces you'd like to reserve and then press the Add button.

Step 7) Select the date or dates for your event along with the start and end time(s). If your event is recurring, you can check the Use Recurring Pattern checkbox which will change the date/time selection process. Unless your event is private and requires no operations/IT/food staff, please select the Show details on public calendars and iCal feeds checkbox so that operations/food/AV/custodial can better manage your event requests.

Step 8) Optionally, you may enter the number of people you expect at your event. This is helpful for certain services including food, security, and custodial providers.

Step 9) Next select any services you need for your event. When you press the checkbox next to a service, you'll be prompted with specific questions related to that service. Some questions are optional and some are mandatory depending on which service you choose. Event Services are for setups of tables, chairs, etc. while Custodial Services are for cleaning. Security services are for building access, security personnel and/or parking requests. 

Step 10) Select any equipment you might need for your event. The equipment list changes based on the venue you have selected. If you are requesting any equipment, be sure you've selected the appropriate service in the previous selection to setup and breakdown your requests. Equipment with an AV tag denotes equipment that requires Audio/Video Services to be indicated previously and the OPS tag denotes equipment that requires Event Services to be indicated.

Step 11) Finally, you'll need to send the request by pressing the Submit button. You'll receive an email confirmation of your request, along with an email when that request has been approved along with any changes. You can track you request 

If you encounter any issues completing the Event Request form, contact the Gill St. Bernard’s School Help Desk by email at help@gsbschool.org or via phone 908.234.1611 ext. 475