Printing @ GSB via Email

Created by Joe DeVico, Modified on Mon, 5 Aug at 8:55 AM by Joe DeVico

GSB staff/faculty/students now have the ability to print a document by attaching it to an email and sending it to print@gsbschool.org. Jobs sent via email are limited to 500MB per email message, all attachments included.

You can print the following documents via email:

pdf
jpeg, bmp, tif, png
txt (UTF8)
MS Office documents: doc, docx, xls, xlsx, ppt, pptx

You have the option to customize your print by placing hashtags/keywords in the email subject line. These keywords will override the default print settings of the printer.

You may use the following hashtags/keywords:

#color (print in color)
#mono (monochrome print)
#duplex (print on both sides of the paper)
#simplex (print on one side of the paper)
#econon (toner saving print mode ON)
#econoff (toner saving print mode OFF)

These keywords can be used as any part of the subject and do not have to be separated. For example, an email with the subject “MyPrintJob #mono#duplex” will force the job to be printed in monochrome and duplex.

Here are the steps required to print by email:

OPTION A: Your document is in Word, Excel, or another Microsoft Office application.

STEP 2) Select Copy Link to add the document or documents you want to print.

STEP 3) Open outlook and create a new message to print@gsbschool.org

STEP 4) Paste the link into the body of the email. Next, right-click the link and select Attach as a Copy.

STEP 5) Confirm that your document is attached and click Send and your document with be sent to the print queue just as any regular print job. You can retrieve the output from any printer on campus.

OPTION B: Your document was created in another application or was downloaded from the internet.

STEP 2) Select Attach to add the document(s) you want to print. Locate the document(s) on your local computer and attach them to the email by selecting the file and hitting OK.

STEP 3) Click Send and your print job with be sent to the print queue just as any regular print job. You can retrieve the output from any printer on campus.

If you get stuck anywhere in the process or need assistance, please email help@gsbschol.org or call the GSB tech team at 908-234-1611 ext. 475